Labor Costs
Hourly
Employee Benefit/Burden (National Average Ranges from 25% to 40% according to an MIT Study)
Number of Admin staff filing, retrieving and handling paper documents.
…individually per minute.
…individually per hour.
…individually per month. (Assuming the average 8 hour work day, 22 days per month)
…organizationally per month.
Volume of Documentation
Number of 4-drawer file cabinets
Annual lease for office space per square foot
Total Monthly Rent Expense for Onsite Storage
Average Monthly Offsite Storage Expense
Total Monthly Paper Storage Expense
Current estimated number of pages stored on-site
Next Year's Projected Monthly Paper Storage Expense
(Studies show that paper volume is growing by an average 22% annually)
Document Creation, Handling and Distribution
Number of pages printed and copies created each month
Percentage that could be sent via email
Number of faxes sent daily
Percentage of faxes that could be sent via email	90%
Printing Savings considering $0.04/page (toner, paper and machine)
New files created monthly
Number of documents retrieved per person daily
Number of misfiled documents per month
Labor & Printing Savings from automating document creation, handling and distribution
Total Monthly Savings
Total Annual Savings
Projected Savings over 5-year period
Important factors not calculated into the cost analysis include:
Reduction in non-productive floor space cost due to reduced needs…
...or the benefits that may be gained by turning freed up space into income producing space
Reduction in costs resulting from future needs of smaller output devices like copiers, faxes, and printers
Reduction in labor hours and related costs associated in meeting compliance and audit requirements
Reduction in costs of buying new cabinets, file folders, and related supplies
Reduction in time spent recontructing lost information or documents
Reduction in fax line and mailing expenses through higher utilization of email